There are several different ways you can choose to share Moments with families. This article covers how to send Moments manually from the Moments page, when publishing them for the first time in Drafts, or automating your sending schedule through the Digest!
When first publishing Moments through the Drafts page, you can select either "Send Now" or "Send in Digest." You’ll see these options on the bottom right hand side of the screen when you are viewing a particular moment in the draft stage.
- Send Now - When you choose "Send Now," the moment(s) are sent to families of the tagged students and are filed in student profiles immediately. Families will receive an email and/or text with the selected moment(s) at this time, and you will be able to view the moment(s) in the Moments section.
- Send in Digest -The digest is an automated send that is sent to parents on the day(s) and time of your choosing. If you select "Send in Digest," the Moment is immediately attached to the student's profile and can be viewed in your Moments page, but won't get sent to his/her family until the time listed.
- Save to Moments - If you have the digest turned off, you'll see a "Save to Moments" as your second option at the bottom right corner. Clicking on this will add it to the appropriate students' profiles and your Moments page without sending it to families. If the Digest is on, but you'd like to save the Moment without sharing, you can publish it privately.
The Digest allows you to schedule your Moments to go out automatically. Let's say your digest is set to go out at 5:00 pm on Friday. Your families will receive one email with all of the published moments from the previous week at that time. If you took a picture of a student at 1:00 pm on Tuesday and selected "Send to Digest," the picture would immediately be stored in the student's portfolio for you to reference, but wouldn't get sent to his/her family until Friday at 5:00 pm.
You can customize or turn off this option in the Settings section of your Kaymbu account. To do so, go to Menu > Settings > Messaging > Enable Family Digest. When the Digest is enabled, a gear icon will appear. Click on the gear icon to select which day(s) you'd like the Digest to send, schedule a time and hit "Save."
You can always edit information before the Digest is sent! The Digest pulls information seconds before it is scheduled to send. Let’s say your digest is scheduled to send at 5pm. You might publish a Moment at 2:30 only to realize you need to tag another student or add an anecdote. As long as you make the edits to this Moment prior to 5:00 pm, the newly updated information will be sent in the Digest!
What happens if you want to resend a Moment that has already been sent to families or saved to the digest? You can always choose to send a Moment directly from the Moments page. To do so, go to Menu > Moments, select the Moment(s) you wish to re-send, click on the three dots in the top right corner, and select the paper airplane to share.