Student Profiles Overview

Student profiles can be easily added to your account through the Roster page. Please note that if you have the COR Advantage add-on, additional information is required for the student profiles. Student profiles can be created, edited, moved, archived, or deleted through the Roster. Once the student is added, you can also add family members directly to their profile. You can learn more about how to add family members in this article, Family Management.  

Table of Contents

1. Accessing Roster 
2. Add Students to the Roster
   • Media Approved
   • Health & Safety Information
   • Students with COR Advantage 
3. Edit Student Profiles 
4. Manage Student Profiles
   • Move Students 
   • Archive and Restore Students 
   • Delete Students 

Accessing Roster

You can access student profiles from the Roster through the Kaymbu or COR Advantage app on your device or from the website my.kaymbu.com by going to Menu > Roster.

Add Students to the Roster 

Students can be easily added to your account through the Roster by selecting the green circle plus button in the bottom right corner of the screen. When adding a student to a Kaymbu account, you will be required to enter the student's first and last name. The remaining fields include Nickname, Media Approved or Restricted, Health & Safety information (more information on these below), Gender, and Birthdate. 

Media Approved

From the student profile, you can easily select if students are Media Approved or Media Restricted. When a child's profile is set as Media Approved, teachers can easily share Moments with families when publishing them. Conversely, when a child's profile is set to Media Restricted, teachers are not able to share documentation when publishing from the "Send Now" or "Send in Digest" options but they can still manually share them from the Moments page. When selecting Media Approved, there will be two options, "Yes" for Media Approved and "No" for Media Restricted. Selecting "No" will also change the color of the student's name in the Roster to red. You can learn more about sorting and accessing Media Approved and Media Restricted Moments in the article, How to Manage Published Moments. 

Health & Safety Information

The Health & Safety information in a student’s profile includes essential details that contribute to a student’s overall well-being while in your care. This information may include any allergies or health conditions a student may have and/or medication the student may be prescribed. 

For users with the Attendance feature enabled on their account, the Health & Safety information saved to a student’s profile will automatically flow to the Attendance Page under the Health & Safety tab. This resource provides a list of every student within the same location as the teacher on duty and includes an overview of any allergy or health condition associated with a particular student. To learn more about the Health & Safety page in Attendance, click here.

Students with COR Advantage 

If your Kaymbu account also has the COR Advantage module, there are a few additional fields to enter when adding a student. The additional required fields include:

• First and last name
• Gender
• Birthdate and enrollment date
• Funding source(s)
• Home language
• IEP or IFSP designation
• Race and ethnicity
• Family structure

Your administrators might also designate some other fields as optional or required, including:

• Student ID
• District ID
• Free or reduced lunch
• Parent education level information

Administrators can choose to mark these additional fields as required through their settings. To do this, Administrators would go to Settings > Student Fields. This will allow you to enable and/or require the additional fields. Please note, this is only available to Administrators! 

Here is also a video to show you how to add a student to COR Advantage:

Once the student is added, you can learn more about how to add family members to student profiles in this article, Family Management.  

Edit Student Profiles 

At any time, you can edit student information and fields through the Roster. To do so, you would select their profile from the Roster and select the edit (pencil) icon to the right of their photo. This will allow you to make changes to their profile. 

Manage Student Profiles

Student profiles can be moved, archived, restored, or permanently deleted. You can learn more about these options in the short technical tutorial below:

Move Students

• Select the box to the left of the student's name.
• From the Options Menu (black bar at the top of the screen), click on the three dots.
• Choose Archive when prompted.

Additionally, you can always restore an archived student.

To restore a student:

• Select the classroom the student was in and select Archive at the top of the screen.
• To restore one student at a time, select the arrow beneath "Restore" and select which classroom the student should be in.
• To restore multiple students, select the box next to their names, and from the Options Menu (black bar at the top of the screen), select the three dots and select Restore. 

 

Delete Students

Once a student has been archived, you have the option of completely and permanently deleting their profile. 

To permanently delete a student: 

• Navigate to the Archive section of the classroom 
• Select the box to the left of the student's name.
• From the Options Menu (black bar at the top of the screen), click on the three dots.
• Choose Delete when prompted.