Student Profiles Overview

Student profiles can be easily added to your account through the Roster page. Please note that if you have the COR Advantage add-on, additional information is required for the student profiles. Student profiles can be created, edited, moved, archived, or deleted through the Roster. Once the student is added, you can also add family members directly to their profile. You can learn more about how to add family members in this article, Family Management.  

Table of Contents

1. Accessing Roster 
2. Add Students to the Roster 
   • Student Fields
   • Media Restricted
   • Health & Safety Information
   • Student Schedule
   • Students with COR Advantage 
3. Manage Roster
   • Sort Entities 
   • Sort Students
   • Save View
4. Edit Student Profiles 
5. Manage Student Profiles
   • Student Profile Photo 
   • Move Students 
   • Archive Students 
   • Restore Students
   • Delete Students 
6. Offline Roster
   • Accessing Your Offline Roster

Accessing Roster

You can access student profiles from the Roster through the Kaymbu or COR Advantage app on your device or from the website my.kaymbu.com by going to Menu > Roster.

Add Students to the Roster 

Students can be easily added to your account through the Roster by selecting the green circle plus button in the bottom right corner of the screen. When adding a student to a Kaymbu account, you will be required to enter the student's first and last name. The remaining fields include Nickname, Media Approved or Restricted, Health & Safety information (more information on these below), Gender, and Birthdate. 

Student Fields

For schools that utilize the COR Advantage feature, student fields can now be customized based on the unique requirements of their program! By default, new accounts will have the following fields marked as enabled: Date Enrolled, Funding Source, Home Language, and IEP/IFSP, while existing accounts with required student fields will still show their current, expected settings. To access or modify your account’s Student Fields setting, navigate to Menu > Settings > Account Settings > Student Fields. Please note that access to the Student Fields setting is only available to the highest-level user of an account.

When customizing student field settings, in order to enable a specific profile field, administrators must select the box under the "Enabled" column. A toggle switch will then appear, allowing administrators to mark the field as required or not required. A required field will be indicated with a red asterisk when filling out information within a student's profile. 

Media Restricted

From the student profile, you can easily select if students are Media Restricted. When a child's Media Restricted setting is toggled ON, teachers will not be able to share documentation when publishing from the "Send Now" or "Send in Digest" options.  Alternatively, when toggled OFF, students are considered to be media approved, and teachers can easily share Moments with families when publishing them. To learn more about Media Restricted students, click here. 

Once a student has been selected as Media Restricted, this will be visible for all users from the Roster. The student’s name will be highlighted in red and is indicated with a “no media” icon.

Health & Safety Information

The Health & Safety information in a student’s profile includes essential details that contribute to a student’s overall well-being while in your care. This information may include any allergies or health conditions a student may have and/or medication the student may be prescribed. 

When a student has Health & Safety Information saved to their student profile, an allergy badge will appear on the Roster, indicating that there is pertinent health information associated with that particular student.

For users with the Attendance feature enabled on their account, the Health & Safety information for every applicable student will automatically flow to the Attendance Page and can be accessed by clicking on the Health & Safety tab. Additionally, similar to the Roster, an allergy badge will appear next to the applicable student’s name on the Attendance page. 

The Health & Safety tab provides a list of every student within the same location as the teacher on duty and includes an overview of any allergy or health condition associated with a particular student. To learn more about the Health & Safety page in Attendance, click here.

It is important to note that in order to include the Health & Safety information within a student’s profile, administrators may need to enable and require the Allergies/Conditions and Medications fields within your account’s Student Fields settings.

Student Schedule

A student’s expected attendance schedule can be customized through their student profile in the Roster. Directors and/or teachers can easily set a student’s recurring schedule indicating a student’s planned attendance or expected absences. 

To access the student schedule field, navigate to Menu > Roster > Click on the student’s profile > Edit > Student Schedule. By default, Monday - Friday is automatically selected for all student profiles. 

To customize a student’s schedule, simply select or deselect the recurring days for which the student will be attending or not attending your program. Once the applicable days have been selected, ensure that you save the information so that the changes are updated to the student’s profile.

Students with COR Advantage 

If your Kaymbu account also has the COR Advantage module, there are a few additional fields to enter when adding a student. The additional required fields include:

• First and last name
• Gender
• Birthdate and enrollment date
• Funding source(s)
• Home language
• IEP or IFSP designation
• Race and ethnicity

Your administrators might also designate some other fields as optional or required, including:

• Student ID
• District ID

Administrators can choose to mark these additional fields as required through their Student Fields settings. To do this, Administrators would go to Menu > Settings > Account Settings > Student Fields. This will allow you to enable and/or require the additional fields. Please note, this is only available to Administrators! 

Here is also a video to show you how to add a student to COR Advantage:

Once the student is added, you can learn more about how to add family members to student profiles in this article, Family Management.  

Manage Roster

Depending on your level of access, you can choose to sort the order in which your account's organizations, centers, classrooms, students, and staff appear on the Roster.

Sort Entities

Administrators and Directors have the ability to sort the entities that appear on the Roster. Organizations, centers, and classrooms can be listed alphabetically or by the number of students or teachers. To sort entities, navigate to Menu > Roster and click on the vertical double arrows located next to the corresponding column at the top of the Roster.

Sort Students

When sorting students, you can choose to list them alphabetically by first or last name, or by the number of Moments in ascending or descending order. To sort students, navigate to Menu > Roster and click on the vertical double arrows located next to the corresponding column at the top of the Roster.

Save View

After customizing the layout of your Roster, you can select the option to save the current view. This will ensure your preferred view remains the same even when navigating away from the Roster page. To save your preferred Roster layout, click on the settings icon on the top right corner of the Roster and select “Save View”. Please note that Roster layouts can only be saved at the classroom level and can be done for both the “Students” Roster and “Teachers” Roster. 

Edit Student Profiles 

At any time, you can edit student information and fields through the Roster. To do so, you would select their profile from the Roster and select the "Edit" icon to the right of their photo. This will allow you to make changes to their student information. 

Manage Student Profiles

Student profiles can be moved, archived, restored, or permanently deleted through the Roster or by accessing the individual student's profile. A student's profile photo can also be edited and updated directly through their profile on the Roster.

Student Profile Photo

Users can easily upload a student’s profile photo by clicking on their profile image on the Roster. 

To change a student’s profile photo:

• Navigate to Menu > Roster.
• Click on their student profile.
• Then, click on the profile image.

If you are editing a student's profile photo through the Kaymbu app using a mobile device or tablet, you will have the ability to capture a photo in real-time and save it as a profile photo, or you can choose to select a photo from your device’s photo gallery. 

Move Students